legal Administrative Assistant

Job Description 

4 per cent vacation pay

Bi-weekly pay

Paid Statutory Holiday

Terms of employment: permanent

Job role:

•  Draft daily correspondence, declarations
•  Prepare and complete files by downloading and accurately filing forms, preparing additional information and supporting documents as per the specific programs under the supervision of consultant
•  Maintaining office systems, including data management and filing
•  Setting up office procedures to ensure the work is completed efficiently and in a timely manner
•  Prepare efficient filing solutions meeting the ICCRC standards
•  Compile applications for submission to government agencies
•  Work directly with clients to gather and prepare information and supporting documents for applications
•  File preparation, organization and management
•  Handle billing and client reminders
•  Other general administrative and secretarial support services as required
•  Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
•  Determine and establish office procedures and routines
•  Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
•  Schedule appointments and meetings

Requirements:

– Minimum education: Completion of Secondary School

– Completion of a one- or two-year college or other program for secretaries or legal secretaries OR 1-2 years of related experience is required

– Strong Computer skills — including significant experience with Microsoft Office

– The person must be outgoing, good listener, quick learner, self-starter, having good customer relation skills

– Must be able to work efficiently without supervision and meet deadlines.

– Must be able to work with precision under pressure

– Effective communication skills required

The position is open and available to aboriginal youth as well as new immigrants to Canada or member of other under-represented groups.

Thanks to everyone who applies however only those considered for an interview will be contacted.