Administrative Assistant

Job Description

Vacancies: 01

Anticipated Start Date (at the latest in 3 months): As soon as possible

Terms of Employment: Permanent, Overtime, Weekend, Day

Education: High School

Experience: 1-2 years of experience in similar field required

Languages: English

Type of Industry Experience: Administrative, clerical

Job Duties:

• Providing support to our director and employees, assisting in daily office needs and managing our company’s general administrative activities.
• Perform general office duties and provide administrative support.
• Perform light bookkeeping duties for our company such as schedules, general ledgers and books.
• Coordinate with director and company accountant for the payroll, tax returns, GST remittances and other financial transactions.
• Maintain, order, oversee the supplies for company.
• Schedule and confirm appointments.
• Answer telephone and relay telephone calls and messages. Maintain contact lists.
• Order office supplies and maintain inventory.
• Set up and maintain manual and computerized information filing systems.
• Maintain the effective operation and upkeep the office equipment, including photocopier, fax machine, Printers, computers and telephones.
• In the absence of the management, handles administrative complaints, receives and organizes documents and reports to the management.
• Type and proofread correspondence, forms and other documents.
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information.

Work Conditions and Physical Capabilities: Work under pressure

Essential Skills: Working with others, Problem solving, Critical thinking, Job task planning and organizing, significant use of memory

Other Information:

Candidate must be eligible to work in Canada. Position is available and open to Aboriginal youth, new immigrants and persons with disabilities.